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Dovercourt Community Hall Rental Agreement

{LSD SW 18-37-6W5}

Box 30 Site 2 RR#3, Blue Sign 65080

Rocky Mountain House, Alberta T4T 2A3

Booking Manager: Irene Korth 403.844.0583

Booking The Hall

  • Terms and Agreements of Rental:

  • Renter agrees and understands that they must be available and present at all times during the function. The renter desires to rent from the owner, Dovercourt Community Hall, and agrees to respect and abide by quiet times for outside activities of 12(midnight) or as confirmed by bylaw officers.

  • Rentals that include the use of our commercial kitchen do not include any facility staple supplies of any kind. The renter or caterer is required to supply all food staples.

  • PLEASE DO NOT USE tacks, tape, nails etc. on the freshly painted walls. There is to be nothing attached to ceiling tiles.

  • Absolutely no confetti or similar material is to be used in the facility.

  • There shall be NO USE of wicked candles, FLAME LESS CANDLES ONLY.

  • The Renter may use the yard for vehicle parking. Trailers or Motor Homes may be parked in the ball diamond. Camping is permitted, but no open fires are permitted unless contained in the fire ring supplied. Dogs are allowed on premises with the exception of the hall, unless it is a medical dog. If dogs are in camping area it is your responsibility to clean up after them.

  • Smoking Policy: There is no smoking of tobacco or cannabis products inside any buildings on the property. Smoking is only allowed in designated areas, at least 5 metres from a doorway, window or air intake. It is the responsibility of the Renter to ensure that this is complied with.

  • Renters must return the hall to the bingo table format of table and chairs unless other agreement has been made. The kitchen must be put back to how it was and the outside area must be picked up of garbage.

  • If you are having Fireworks a permit must be obtained and a copy given to the hall.

  • If Alcohol will be present at this Event the following rules will apply:

  • Dovercourt Community Hall will supply bartenders (it is your responsibility to pay them prior to service). Minimum of 2 bartenders for up to 200 persons; over 200 guests 3 bartenders are required. The bartenders reserve the right to request ID of any individual(s) and if not presented will refuse to serve the individual(s). No one is allowed to give liquor to minors and if caught doing so will be asked to leave. If you are having a cash bar the individual selling tickets must be 18 years of age or older. The Renter is responsible for the entire bar supplies (glasses, mix, liquor) and liquor license. The liquor license must be posted prior to any liquor being sold. NO liquor will be served past 1:00 am and all drinks must be consumed by 2 am. No exceptions. Bartenders are not responsible for floats, handling of money or ticket sales. Bartenders to be paid separately from the rental @ $125/each prior to function (8 hours 6:00 pm - Bar set up, Bar service 6:30 pm - 1:00 am for last call, Hall closure 2:00 am. If Service is required earlier an additional $15.00 per hour per bartender must be paid)

  • Mandatory Insurance coverage: If there will be liquor at your function, the County of Clearwater requires that you obtain Party Alcohol Liability (P.A.L) Insurance. The renter must name the County of Clearwater and the Dovercourt Community Hall as additionally insured, there is no additional cost for this. YOU MUST provide the Dovercourt Community Hall with a copy of this insurance. Minimum 2,000,000.00 Liability Coverage is necessary.

  • Please choose the type of rental you require below, if you require any assistance or have any questions please contact our Booking Manager.

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